Privacy Policy

1. INTRODUCTION & LEGAL ENTITY

Embodied Resilience Solutions LLC, operating as TJ Halliday ("we," "us," "our," or "Company"), respects your privacy and is committed to protecting it through this Privacy Policy.

This Privacy Policy governs your access to and use of tjhalliday.com, including any content, functionality, and services offered on or through the Website (the "Website"), whether as a guest, registered user, or coaching client.

This Privacy Policy applies to information we collect:

On the Website
Through email, text, phone, or other electronic messages between you and the Website or TJ Halliday
Through coaching sessions and related communications

Please read this Privacy Policy carefully. By using the Website or booking coaching services with us, you accept and agree to be bound by this Privacy Policy. If you do not agree with our practices, please do not use our Website or services.

2. INFORMATION WE COLLECT

Information You Provide Directly:

Contact Information: Name, email address, phone number, mailing address
Coaching Information: Health history, goals, concerns, challenges, and any information you share during coaching sessions
Payment Information: Billing address, payment method (processed securely through Stripe—we do not store credit card details)
Communications: Messages, emails, feedback, or inquiries you send to us
Demographic Information: Age, gender, or other information you voluntarily provide

Information Collected Automatically:

Website Usage: Pages visited, time spent on pages, links clicked, referring website
Device Information: Browser type, operating system, IP address
Cookies: Small files stored on your device to enhance your experience (see "Cookies" section below)
Analytics: Via Google Analytics to understand how visitors use our site

3. HOW WE USE YOUR INFORMATION

We use the information we collect for the following purposes:

Providing Coaching Services: Scheduling sessions, delivering coaching, and tracking progress
Communication: Responding to your inquiries, sending confirmation emails, and providing administrative updates
Payment Processing: Processing payments and sending receipts/invoices
Website Improvement: Understanding how you use our site and improving functionality and user experience
Marketing & Newsletter: Sending you updates about services, new offerings, and newsletters (only with your consent)
Legal Compliance: Meeting legal obligations and protecting against fraud or abuse
Safety: Protecting the rights, privacy, and safety of our clients and staff

We do NOT sell or rent your personal information to third parties.

4. THIRD-PARTY SERVICE PROVIDERS

We use the following third-party services to operate our Website and provide coaching services. These providers may access your information to perform their functions:

Wix: Website hosting & platform -- https://www.wix.com/en/about/privacy

Google Workspace: Email hosting & calendar management -- https://policies.google.com/privacy

Google Analytics: Website analytics & usage tracking -- https://policies.google.com/privacy

We require all third-party service providers to maintain the confidentiality of your information and use it only for the purposes we specify.

5. DATA SECURITY

We take your privacy seriously and implement reasonable security measures to protect your personal information:

Encryption: Sensitive information (such as payment details) is encrypted during transmission using SSL/TLS technology. You can verify this by looking for a lock icon in your address bar and "https://" at the beginning of the URL.
Secure Storage: Personal information is stored on secure servers with limited access
Staff Access: Only TJ Halliday, as a solo practitioner, has access to your personal information
Technology Risks: You acknowledge that the use of technology (email, text, Zoom, phone, etc.) carries inherent risks, and we cannot guarantee absolute security. You accept these risks by using our services.

6. CONFIDENTIALITY IN COACHING RELATIONSHIPS

Coaching Session Confidentiality: Information you share during coaching sessions is treated as confidential and will not be disclosed to third parties without your written permission, except as required by law.

Limits to Confidentiality: We may be required to disclose information if:

You disclose child abuse, elder abuse, or neglect
You threaten harm to yourself or others
We are ordered by a court to provide information or testify
Required by law or regulation

7. YOUR PRIVACY RIGHTS & CHOICES

You have the following rights regarding your personal information:

Access: You can request to see what personal data we have about you
Correction: You can request that we correct any inaccurate information
Deletion: You can request that we delete your personal data (subject to legal obligations)
Marketing Opt-Out: You can unsubscribe from marketing emails at any time by clicking the unsubscribe link or contacting us
Cookie Control: You can control cookie settings through your browser (though some site features may not function properly)

To exercise any of these rights, contact us at hello@tjhalliday.com with your request.

8. COOKIES

This Website uses cookies—small text files stored on your device—to:

Remember your preferences and login information
Analyze Website usage and traffic patterns
Improve user experience and site functionality
Track marketing effectiveness

Cookie Types:

Essential Cookies: Required for the Website to function
Analytics Cookies: Track user behavior (Google Analytics)
Marketing Cookies: Support advertising and retargeting efforts

You can control cookies through your browser settings. Most browsers allow you to refuse cookies or alert you when cookies are being sent. Note that disabling cookies may affect Website functionality.

9. LINKS TO OTHER WEBSITES

Our Website may contain links to third-party websites that are not operated by us. We are not responsible for the privacy practices or content of these external sites. We encourage you to review the privacy policies of any site before providing personal information.

10. CHILDREN'S PRIVACY

Our Website and services are not directed to individuals under 18 years of age. We do not knowingly collect personal information from children under 18. If we learn that we have inadvertently collected information from a child, we will promptly delete such information. If you believe we have collected information from a minor, please contact us immediately.

11. CALIFORNIA PRIVACY RIGHTS (CCPA)

If you are a California resident, you have additional privacy rights under the California Consumer Privacy Act (CCPA), including:

The right to know what personal data we collect, use, and share
The right to delete personal data
The right to opt-out of the sale or sharing of personal data

We do not sell personal information. To exercise your CCPA rights, contact us at hello@tjhalliday.com.

12. CHANGES TO THIS PRIVACY POLICY

We may update this Privacy Policy periodically to reflect changes in our practices, technology, or legal requirements. We will notify you of material changes by updating the "Last Updated" date at the top of this policy and/or by sending you an email notification. Your continued use of the Website after any changes constitutes your acceptance of the updated Privacy Policy.

13. CONTACT US

If you have questions about this Privacy Policy, concerns about our privacy practices, or wish to exercise your privacy rights, please contact us:

TJ Halliday
Embodied Resilience Solutions LLC
Email: hello@tjhalliday.com
Website: tjhalliday.com

We will respond to your request within 30 days.

14. DATA RETENTION

We retain your personal information for as long as necessary to provide coaching services and comply with legal obligations. Coaching session notes are retained according to industry best practices (typically 3-7 years). You can request deletion of your data at any time, subject to legal requirements to maintain records.

END OF PRIVACY POLICY